Senior Office Administrator

About

The Senior Office Administrator will provide secretarial services effectively and efficiently throughout the Authority. The role is based at Headquarters, Nairobi, in the Human Resource & Administration Directorate, and reports to the Assistant Director, Office Administrative Services. Applicants require the stated degree or alternative qualification pathway, relevant experience, secretarial management training, computer proficiency, and demonstrated merit and ability. Job grade: IPOA 7 Salary: Consolidated salary KSH. 124,140 – 230,730 Number of posts: 1 Post Reference: IPOA/HR/12/2026 Duty station: Headquarters, Nairobi

How to apply

Submit the application online through the Careers portal on the IPOA website at https://www.ipoa.go.ke/ipoa/careers. No physical applications will be accepted. Detailed job description and specification are available at https://www.ipoa.go.ke/ipoa/careers.

Responsibilities

• Implementing policies, strategies, guidelines, plans, standards and procedures that impact on Office Administration Services.
• Managing correspondences.
• Developing and maintaining the filing system in the respective office of deployment.
• Organizing meetings and preparing necessary materials for the meeting.
• Scheduling appointments and meetings.
• Making travel arrangements.
• Managing general administration of the office.
• Providing office protocol.
• Answering and directing phone calls.
• Maintaining and updating records in the respective office of deployment.
• Developing reports in respective office of deployment.
• Coaching, mentoring and supervising staff under their purview.

Qualifications

• Cumulative service period of six (6) years, three (3) of which must have been at the grade of Office Administrator I, IPOA 8 or in a comparable and relevant position.
• Bachelor’s Degree in Secretarial Studies or Business and Office Management or equivalent qualifications from a recognized Institution.
• Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution.
• Secretarial management course lasting not less than four (4) weeks from a recognized Institution.
• Membership to a relevant professional body where applicable.
• Proficiency in computer applications.
• Shown merit and ability as reflected in work performance and results.