Assistant Director, Administration

About

KMFRI seeks one Assistant Director Administration to coordinate administrative operations, services, facilities, transport, security and outsourced services. Applicants need 12 years’ relevant experience including three years as Principal Administration Officer or comparable, relevant degrees and leadership training. Job grade: KMFRI Grade 4. Number of posts: 1. Reference: KMF/EX/ADVT/AD-ADMIN/5. Salary: Basic Salary Scale: KShs. 148,634 – KShs. 193,225 P.M.; House Allowance: KShs. 50,000 P.M.; Commuter Allowance: KShs. 17,000 P.M.; Annual Leave Allowance: KShs.20,000 P.A.; Medical Cover and O

How to apply

Submit an application online through KMFRI’s official recruitment portal: https://careers.kmfri.go.ke/. Hard copy applications will not be accepted.

Responsibilities

• Coordinating implementation of administrative policies and procedures and in security, records management and transport.
• Conducting disaster management, and emergency response activities.
• Coordinating identification of obsolete assets and manage the disposal process.
• Managing the services in administration including fleet management, registry operations, asset maintenance and security services.
• Planning and coordinating office accommodation.
• Overseeing cleaning services in the Institute.
• Implementing administrative policies and procedures in security, records management and transport.
• Undertaking surveys to ensure adequate provision of office equipment and supplies.
• Receiving and handling staff requests for transport services and office accommodation.
• Managing telephone, registry and security services.
• Managing office bills and utilities.
• Coordinating and managing outsourced services of the Institute.
• Implementing quality management system procedures in the department for conformity and efficiency.

Qualifications

• Cumulative service period of twelve (12) years relevant work experience, three (3) of which should have been at the grade of Principal Administration Officer or in a comparable position in public service or private sector.
• Bachelor’s degree in Public Administration, Business Administration, Human Resource Management, Business Management, Transport and Logistics, Social Sciences or equivalent qualifications from a recognized institution.
• Master’s degree in Public Administration, Business Administration, Business Management, Transport and Logistics, Social Sciences or equivalent qualifications from a recognized institution.
• Kenya Certificate of Secondary Education (KCSE) with a mean grade C+ (Plus) or its equivalent from a recognized institution.
• Membership to a relevant professional body in good standing where applicable.
• Leadership Course certificate lasting not less than four (4) weeks from a recognized institution.
• Proficiency in computer applications.
• Demonstrated results in work performance.
• Fulfilment of the requirements of Chapter Six (6) of the Constitution of Kenya, 2010.