Senior Administrative Assistant Grade 8

About

South Eastern Kenya University seeks one Senior Administrative Assistant Grade 8 in its Division of Corporate Services. The role supports records, office operations, budgets, procurement planning, logistics and committee secretariat functions; applicants need a relevant bachelor's degree and at least four years' relevant experience. Job grade: Senior Administrative Assistant Grade 8. Number of posts: 1. Reference: SEKU/ADV/AD/01/11/2026. Duty station: South Eastern Kenya University, Kitui.

How to apply

Send THREE (3) HARD COPIES of an application letter, Curriculum Vitae (giving details of educational and professional qualifications, age, detailed work experience, present post and salary, applicant’s telephone number and e-mail address), Academic & Professional certificates and other relevant testimonials to: The Deputy Vice-Chancellor, Corporate Services, South Eastern Kenya University, P.O. BOX 170-90200, KITUI. Clearly quote the relevant reference number on the envelope. Send a mandatory electronically scanned copy of the application in PDF format, as one running document, to the email address stated in the advert; indicate the job applied for and reference on the email subject. Those who had applied earlier need not re-apply.

Responsibilities

• Documenting and ensuring proper record keeping for events, activities and operations in respective Divisions/Schools/Departments/Sections.
• Collecting, compiling and analysing of data.
• Ensuring general cleanliness in offices and meeting rooms.
• Maintaining records of University assets in respective areas.
• Overseeing telephone and registry services in respective Divisions/Schools/Departments/Sections.
• Ensure provision of office accommodation for staff in respective Divisions/Schools/Departments/Sections.
• Drafting reports and briefs.
• Drafting of budgets and procurement plans.
• Making requisitions for office stationery, equipment and furniture and other required materials.
• Ensuring security of records, stationery, office equipment furniture etc.
• Coordinating transport and logistics in respective Divisions/Schools/Departments/Sections or Units.
• Offering secretariat services to university committees.

Qualifications

• Have a Bachelors Degree in relevant field from an accredited and recognized university.
• Have at least four (4) years relevant working experience.
• Be a member of a recognized professional body (where applicable).
• Knowledge of relevant legislations.
• Have proficiency in computer applications.
• Satisfy the requirements of Chapter Six of the Constitution of Kenya (2010) on Leadership and Integrity.