MHU Coordination Assistant

About

CHAK seeks a temporary MHU Coordination Assistant reporting to the MHU Coordination Lead. The post provides administrative, operational, data-management and coordination support for membership management, engagement with Member Health Units, regional coordination and monitoring of member-support activities. Terms of service: Temporary Contract Duty station: CHAK Secretariat, Nairobi, Kenya

How to apply

Send the application by email to hr@chak.or.ke with the subject heading “Application for MHU Coordination Assistant”. Include a cover letter, detailed CV and copies of academic and professional certificates combined into one PDF file; attachments should not exceed 2MB. Applications should be addressed to: The General Secretary, P.O. Box 30690 – 00100, Nairobi. Applications will be reviewed as received and the advert will close once a suitable candidate has been identified.

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Responsibilities

• Membership database and information management: Maintain, update and routinely validate the CHAK MHU master database, facility profiles and contact directories; identify and follow up on data gaps, inconsistencies, duplicate records and inactive facilities.
• Membership management and subscription tracking: Maintain a register of member facilities and their annual subscription status; follow up on outstanding subscriptions and renewals; track membership applications, approvals and onboarding of new MHUs; and support periodic membership verification and v
• MHU communication and engagement: Support regular communication and information sharing between the CHAK Secretariat and member facilities; disseminate circulars, notices and updates; document feedback, requests and emerging issues raised by MHUs and ensure appropriate follow-up.
• Regional coordination and RCC support: Provide administrative and logistical support to Regional Coordinating Committees (RCCs), including meeting notices, agendas, attendance registers and minutes; maintain RCC contact lists and action-point trackers, and follow up on resolutions and outstanding is
• Cross-pillar coordination and strategic initiatives: Liaise with CHAK technical pillars and programme teams to coordinate support to MHUs; maintain a tracker of facility needs, support requests, referrals and interventions; and support monitoring of SHA e-contracting readiness, implementation progre
• Monitoring, reporting and documentation: Develop and maintain membership dashboards and coordination trackers; prepare monthly progress reports, briefing notes and presentations; and maintain an organised electronic filing system for membership records, meeting reports and correspondence.
• General support: Perform other related duties as may be assigned by the supervisor.

Qualifications

• A Diploma or Bachelor’s degree in Public Health, Health Systems Management, Project Management, Business Administration, Information Management or a related field.
• At least two (2) years of relevant experience in project coordination, membership management, administration, data management or stakeholder engagement.
• Experience working with healthcare institutions, NGOs or development programmes will be an added advantage.
• Knowledge of Kenya’s health sector and experience working with faith-based health facilities will be an added advantage.
• Strong data management, analysis and database maintenance skills.
• Proficiency in Microsoft Office, particularly Excel, Word and PowerPoint, and in the use of AI tools for productivity.
• Excellent communication, interpersonal and report-writing skills.
• Ability to coordinate meetings, manage multiple tasks and follow up on action points.
• Strong organisational, planning and time-management skills.
• Ability to work independently and collaboratively with diverse stakeholders.
• Commitment to CHAK’s Christian mission and values of integrity, stewardship, accountability, teamwork and service excellence.