Senior Office Administrator

About

The Senior Office Administrator position is at PAK 6 on permanent and pensionable terms. Applicants need six years' experience, including three years as Office Administrator I or comparable, a specified degree or social-sciences degree plus secretarial diploma, secretarial management training, professional membership and computer proficiency. Job grade: PAK 6. Salary: 56,000x4,000-75,500x4500-84,500. Terms of service: Permanent and Pensionable. Number of posts: 01 post. Reference: PAK-SOA/002/2026.

How to apply

Complete the online job application form via jobs.presidentsaward.go.ke. Submit a recent Curriculum Vitae, Cover Letter, Certified Copies of Academic & Professional Certificates, National Identity Card/Passport, Testimonials, and other relevant supporting documents to: Chief Executive Officer, The President’s Award – Kenya, P.O. Box 62185-00200, Supplies Branch, Industrial Area, Nairobi. Applications may also be emailed to recruit@presidentsaward.go.ke, copying presidentsawardoffice@gmail.com, or hand-delivered, clearly indicating the position and job reference number on both the cover letter and envelope.

Responsibilities

• Coach, mentor and develop staff to foster a high-performing, motivated, and ethical workforce that effectively delivers on the Department’s mandate.
• Coordinate day-to-day office administrative operations to ensure smooth workflow and service delivery.
• Manage e-office systems and oversee digital records and document workflows.
• Oversee preparation of correspondence, reports and official documentation.
• Coordinate scheduling of meetings, appointments and travel itineraries.
• Supervise front office services including handling of visitors, calls and inquiries.
• Oversee recording of minutes and preparation of official meeting records.
• Ensure proper maintenance of filing systems and records management processes.
• Ensure security, confidentiality and integrity of records, documents and information.
• Monitor operation and maintenance of office equipment and administrative resources.
• Oversee management of office protocol, etiquette and customer service standards.
• Identify, assess and report risks within administrative operations.
• Facilitate stakeholder engagement and support customer service initiatives.
• Prepare periodic reports on administrative operations and performance.

Qualifications

• Cumulative service period of six (6) years’ work experience, three (3) of which must have been at the grade of Office Administrator I or in a comparable position.
• Bachelor’s degree in any of the following disciplines: Secretarial Studies; Business and Office Management or equivalent qualification from a recognized institution.
• Bachelor’s degree in social sciences plus Diploma in Secretarial Studies from a recognized institution.
• Certificate in Secretarial Management Course lasting not less than three (3) weeks from a recognized institution.
• Membership of a relevant professional body.
• Proficiency in Computer Applications.
• Shown merit and ability as reflected in work performance and results.