Purchasing Assistant

About

M.P. Shah Hospital seeks a Purchasing Assistant reporting to the Head of Procurement. The role provides operational and administrative support to the Procurement department, including processing requisitions, sourcing, ordering, supplier follow-up, record keeping and stock support. Applicants need a relevant diploma, KISM membership and at least two years’ experience in procurement, purchasing or supply chain operations. Duty station: M.P. Shah Hospital

How to apply

Forward applications through the hospital recruitment portal: https://recruitment.mpshahhosp.org/. Ensure your profile captures your education background and work experience.

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Responsibilities

• Receive and process approved purchase requisitions, obtain supplier quotations and prepare Local Purchase Orders (LPOs).
• Source suppliers, maintain supplier records and follow up on orders, deliveries and supplier related issues.
• Monitor outstanding purchase orders and ensure timely delivery of goods and services to support hospital operations.
• Coordinate receipt and verification of delivered items against approved orders, specifications and quantities.
• Maintain accurate procurement records, including quotations, LPOs, delivery notes, GRNs and invoices.
• Support stock monitoring, stocktaking and replenishment processes to minimise stock-outs and wastage.
• Ensure purchases are within approved budgets, obtain competitive quotations and promote value for money.
• Liaise with user departments to understand procurement needs and ensure timely fulfilment of their requirements.
• Prepare procurement updates and reports on purchase orders, supplier performance, pending deliveries and procurement activities.

Qualifications

• Diploma in Purchasing and Supplies Management, Supply Chain Management, Procurement or a related field.
• Membership of the Kenya Institute of Supplies Management (KISM).
• At least two years’ experience in procurement, purchasing or supply chain operations.
• Knowledge of procurement procedures, inventory management and supplier management.
• Procurement and purchasing procedures.
• Knowledge of ERP or procurement management systems.
• Supplier sourcing and quotation analysis.
• Inventory and stock management.
• LPO and GRN proficiency.
• Procurement documentation and record management.