Finance and Administrative Officer

About

Humanity & Inclusion seeks a Finance and Administrative Officer reporting to the Finance Manager in Nairobi, with frequent trips to Kakuma Refugee Camps. The role supports financial strategy, compliance, financial management and HR administration, including donor funding and emergency preparedness. Applicants need a relevant university degree, at least CPA (K) Section 4, and at least four years' Finance Officer experience, preferably in an NGO or international organization. Duty station: Nairobi, Kenya (With frequent trips to Kakuma Refugee Camps)

How to apply

Send your application along with an up-to-date CV by email to jobs.kenya@hi.org. The email subject line should be marked: “Application for Finance and Administrative Officer”. Please do not send your academic and other testimonials; they will be requested at a later stage.

Responsibilities

• Implement and monitor HI’s financial strategy action plans within your area of responsibility.
• Update financial information, monitor key indicators, and proactively report financial risks to line and functional managers.
• Contribute to the mitigation of identified financial risks.
• Deploy HI's financial policies, processes, and tools; ensure compliance with legal obligations and produce required financial documents.
• Stay informed of changes in financial standards, case law, and sector practices.
• Ensure compliance with the General Data Protection Regulation (GDPR).
• Contribute to the programme's operational strategy and assist in drafting new project proposals for continuity and expansion.
• Implement financial document archiving procedures and contribute to internal control and corrective actions.
• Budget Management: Optimize the use of HI's own funds, adhere to the financial calendar, consolidate cash flow needs, and support responses to internal/external auditors.
• Donor Funding: Assist in drafting institutional funding proposals and optimize funding schedules. Inform budget holders of donor financial rules, verify application, monitor expenditure, and prepare donor budget monitoring reports. Anticipate slippage and prepare contractual amendments as needed.
• Contribute to the quality of Programme resources by supporting the recruitment process (sourcing, compliance, and manager assistance).
• Participate in the Programme's HR reporting schedule and meet global HI deadlines.
• Ensure the quality of personnel administration for HI staff in the geographical area.
• Assist managers with the implementation of HI's HR policies and communicate frameworks effectively.
• Support social dialogue, staff representative bodies, and contribute to the management of disputes in conjunction with the HR Manager.

Qualifications

• University degree in a finance, accounting, or related discipline.
• At least CPA (K) Section 4 certification.
• Minimum of 4 years of practical experience as a Finance Officer, preferably within an NGO or international organization.
• A certificate in Human Resource Management is an added advantage.
• Cash-flow management.
• Accounts management.
• Tax management.
• Financial and budget management.
• Financial management of institutional funding.
• Sourcing and Recruitment.
• Personnel administration.
• Payroll.
• Remuneration and management of the wage bill.
• Employment law.
• HR IT Tools.