Assistant Accountant - Accounting

About

The Assistant Accountant supports the Accounts Receivable and Payable function in the Accounting Division, using the SAP accounting system. The role requires either a Diploma in Accounting, Finance or a related field with three years' relevant experience, or a Bachelor's degree with two years' relevant experience. Applicants must submit a completed online application using the mandatory African Union CV template, with an African passport and required academic qualifications. Job grade: GSA5. Terms of service: Appointment for Limited duration (ALD), for an initial period of eleven months renewable twice. The first three months shall be considered as a probationary period and renewal will b Number of posts: 1. Reference: 3135. Duty station: Addis Ababa, Ethiopia. Salary: Annual lump-sum of US$ 50,576.79 (GSA5 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 20,768.88 inclusive of all allowances for locally recruited staff of the

How to apply

Apply online through the official African Union advert page. Complete the online application using the mandatory African Union CV template and submit a curriculum vitae (CV), an African passport, and the required academic qualifications and any relevant certificate in line with the area of expertise.

Responsibilities

• Monitor and track accounts receivables and payables, ensuring accuracy, timeliness, and compliance with AU financial rules.
• Regularly reconcile accounts receivable and payable balances, investigate and resolve any discrepancies or outstanding items.
• Follow up on outstanding payables, verifying invoices, obtaining necessary approvals, and ensuring timely payments.
• Analize ageing of advances on a regular basis and ensure that all advances requiring settlement are retired on time.
• Follow up on receivables collections, addressing any issues, disputes, or outstanding amounts, and maintaining accurate records of receivable transactions.
• Ensure that staff who have advances are kept informed and take proactive measures to ensure the outstanding balances are settled.
• Manage and maintain positive relationships with vendors and customers, addressing inquiries, resolving payment or billing disputes, and ensuring customer satisfaction.
• Ensure that the deductions for advances granted to staff are submitted to Payroll Unit on time and ensure that deductions commence as planned.
• Collaborate in SAP system-related improvements, suggesting enhancements, participating in testing activities, and proposing process optimization for accounts receivable and payables management.
• Maintain accurate and up-to-date documentation for all accounts receivable and payable transactions, ensuring proper documentation of invoices, receipts, and other relevant records.
• Support internal and external audits, providing necessary documentation, assisting auditors, and ensuring compliance with audit requirements.
• Perform any other duty as may be assigned.

Qualifications

• A Diploma in Accounting or Finance or related field, with three (3) years of relevant work experience in the areas of accounting/finance.
• Bachelor’s degree in accounting or finance or related field, with two (2) years of relevant work experience in the areas of accounting/finance.
• Familiarity with international and regional policy processes and policy analysis in the relevant area.
• Analytical skills.
• Knowledge in Microsoft suite (Excel, Word, SAP/ERP, etc.).
• Interpersonal skills.
• Able to communicate orally and in writing.
• Proficiency in one of the AU working languages (English, French, Arabic, Portuguese or Spanish), fluency in another AU language.
• Teamwork and Collaboration; Learning Orientation; Communicating with Influence; Accountability awareness and Compliance.
• Job Knowledge Sharing; Continuous Improvement Orientation; Trouble shooting; Task Focused.